If you want the information to be added only to outgoing messages, you need to add a corresponding condition (for example, recipients located outside the organization). For more information, see Create and add an email signature in Outlook on the web. Users can apply signatures to their own outgoing messages in Outlook or Outlook on the web (formerly known as Outlook Web App). To do this, you create a mail flow rule (also known as a transport rule) that adds the required information to messages. If anything is unclear, try watching the video instructions.In Exchange Online organizations or standalone Exchange Online Protection (EOP) organizations without Exchange Online mailboxes, you can add an HTML or plain text legal disclaimer, disclosure statement, signature, or other information to the top or bottom of email messages that enter or leave your organization. Click "OK" to complete the link.Ĭlick the "OK" button at the bottom to save your signature. Type the web address you want the icon to link to in the "Address" field. Then click the "Insert Image" button, choose the correct file and click "OK" to insert it into your signature.įinally, with the inserted image selected, click the "Add Link" button. In the Edit Signature area at the bottom of the window, place the cursor at the point where you want to add an icon. I find the quickest way to get to the "Signatures and Stationary" window is to create a new email, then click the "Signatures" button at the top-center of your new email message.Ĭhoose "Signatures" to enter the "Signatures and Stationary" window.Ĭlick on an existing signature to edit or click the "New" button to create a new signature. Next you will need to edit your signatures. I made each image square and resized them to approximately 40 px. I found the Google + and icons on their websites, just like I did for the Pinterest icon in the video.Īfter you download the icon(s), you will need to crop and resize them using an image editor. The first step is getting the icons you want to use in your signature. Including these in your email signature is a great way to highlight your social media efforts. Here's what my email signature looks like with the icons:Įach of the icons above the NDSU logo is linked to my account on that service. I had a few questions about how I added the Twitter, Google+ and icons and links to my email signature, so I decided to make a short screencast on how I did it.
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